Annual Schedule

The flow of KAKENHI for one year

Legend
Red: Procedures to be performed by researchers themselves
Blue: Expenditure-related
Dashed line: Procedures to be performed by those who wish to do so.

1early August
Explanatory Meeting on Call for Proposal（※WEB-based）

  • Explanation of application procedures

2August・September
Submission of Research Proposal Document

  • Application process

3April 1
Provisional Grant Decisins

  • Adoption or non-adoption of the proposal is determined.

 If not adopted, go to ①.

4around April 1 to April 10
Submission of Grant Application Form

  • Submit only when the proposal adopted
  • Fill in the research expenses breakdown and plan and apply for use.
  • Every year for Series of Single-year Grants(SG) and the first year only for Multi-year- Fund(MF)

5Mid July
Explanatory Meeting on the Use of KAKENHI（※WEB-based）

  • Explanation of Rules of Use

6April - early March, as needed
[Research in progress] Processing of expenditure documents

7Mid February
Submission of the payment request form

  • Billing process for next fiscal year’s research expenses
  • MF only

If you wish to use the expenses for the next fiscal year

August / November
Advance Payment Request Submission

8late February
End of fiscal year expenditure deadlines

  • SGs are used up each fiscal year (the remaining amount is refunded)
  • The remaining MF balance from the non-final year can be used in the following fiscal year

9late April
SG / Final year MF：
Submission of Achievement Report
late April
MF：
Submission of Implementation Status Report

  • Report on research expenditure breakdown and results

If you wish to use expenses from the SG or final year MF in the following year

late January
SG：
Submission of statement of reasons requiring carryover
early February
Final year MF：
Submission of an application for approval of an extension of the subsidy project period

 For researchers with remaining research term in SG, go to ④.

10the end of May
Submission of Results Report

  • Submit only those proposals for which the research period has ended.
  • Reporting and summarizing the results within the research period

Newly applying researchers go to ①.